University travel and other allowable business expenses from all sources of funding must follow the Reimbursement of Travel and Other Expenses Policy.
Consult the Procedures for Travel & Other Reimbursable Expenses for information about requesting an Advance or issuing an Expense Report.
- Helpful tips & reminders - Fieldwork & Workshops
- (Feb.2026)
- Important Notice - Planning your next trip
Questions?
If you are having trouble submitting an Expense Report or requesting an Advance, please contact the FST Manager for the Department of Biology and the Redpath Museum.
Email: sciencefinancepod1 [at] mcgill.ca
Spend Authorization -聽Cash Advances
Spend Authorization -聽Cash Advances should be limited to field聽trips, extended trips,聽minor departmental expenses, participant fees for research/clinical studies聽and when trips occur in countries where cash is the only or predominant mode of payment.
- For minor departmental expenses
- The duration of the advance shall not exceed 60 days
- Amounts may not exceed $500
- Cash Advances shall not be issued more than 30 days in advance of the trip.聽
Ready to request for an Advance?
If you have a Workday account please refer to the following:聽
If you don't have a Workday account please fill out the following:聽
Expense Reports & Reimbursements
Reimbursement for University and/or Granting Agency business related expenses must be claimed via an Expense Report submitted through the University Expense Reimbursement System.
The minimum amount that can be reimbursed through an Expense Report is $2.00.
Ready to create an Expense Report?
If you have a Workday account please refer to the following:
If you don't have a Workday account please fill out the following: