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General Policies and Information

admin — Tue, 22 Jan 2019 19:37:37 +0000

General Policies and Information

Students must inform themselves of University rules and regulations and keep abreast of any changes that may occur. The General Policies and Information section of this publication contains important details required by students during their studies at �� and should be periodically consulted, along with other sections and related publications.

Programs, Courses and University Regulations—2018-2019 (last updated Jan. 22, 2019) (disclaimer)

Student Rights and Responsibilities

admin — Tue, 22 Jan 2019 19:37:37 +0000

Student Rights and Responsibilities

The Handbook on Student Rights and Responsibilities is produced jointly by the Office of the Dean of Students and the University Secretariat. It contains regulations and policies governing your rights and responsibilities as a student at ��, and is available at www.mcgill.ca/students/srr.

Further details regarding your rights and responsibilities are also available at www.mcgill.ca/secretariat/policies-and-regulations.

Programs, Courses and University Regulations—2018-2019 (last updated Jan. 17, 2019) (disclaimer)

Policy Concerning Access to Records

admin — Tue, 22 Jan 2019 19:37:37 +0000

Policy Concerning Access to Records

The University sends statements of account and all other correspondence directly to students. You retain full control over who has access to your records or accounts; however, officers and members of the University staff also have access to relevant parts of your records for recognized and legitimate use. The University does not send progress reports or any other information to your parents and/or sponsors unless you specifically request it in writing.

Personal information is protected in the Province of Quebec by the Act Respecting Access to Documents held by Public Bodies and the Protection of Personal Information (the “Access Act”). The Access Act provides that �� can only release personal information contained in your file with your authorization or if specifically authorized by law.

For the purpose of consent and acknowledgement at the time of application, 'personal information' includes, but is not limited to: name, address, telephone number, email address, date of birth, citizenship, �� ID, program, student status, and academic record information.

Registered students may oppose the release of certain 'personal information' by completing an Opposition Form at the Enrolment Services Office or at the Student Affairs Office (Macdonald Campus).

After having reviewed the information relating to access to 'personal information' at the time of application, you would be asked to agree that the University may collect, use, disclose or otherwise manage your 'personal information' as described below, as necessary and as the case may be.

At the time of application, you would also be asked to consent to the release of 'personal information' contained in your admissions or student records file to the following persons or bodies, as necessary to each body, in the exercise of their mission:

student associations recognized by �� for the categories of student to which you belong (limited to your contact and program information);
schools or colleges that you have attended;
a professional body or corporation, where relevant;
the Ministère de l'Immigration, de la Diversité et de l'Inclusion and/or the Régie de l'assurance-maladie du Québec; Citizenship and Immigration Canada; the Ministère de l'Éducation et de l'Enseignement supérieur and/or the Ministère de l'Éducation, du Loisir et du Sport;
the Association of Universities and Colleges of Canada, the Association of Registrars of the Universities and Colleges of Canada and the BCI (Bureau de coopération interuniversitaire, previously known as CREPUQ) or the member institutions of these organizations, for the purpose of admissions operations and the production of statistics;
libraries of other Quebec universities with which �� has established reciprocal borrowing agreements;
the appropriate authorities involved with external or internal funding of your fees (financial records may also be disclosed to such authorities);
students and alumni of the University who have volunteered to speak with students for the purpose of facilitating their integration to the University;
other universities and colleges, at the discretion of the University, if any information connected to your application is determined to be false and misleading, concealed or withheld, contains evidence of academic dishonesty or inappropriate conduct;
regulatory authorities, law enforcement or other persons, as authorized or required by law; and
�� Network and Communications Services for the purposes of listing your �� email address in an online email directory.

In addition to the above, if you are a candidate for admission to Graduate and Postdoctoral Studies, you would be asked to authorize the University to request letters of reference on your behalf from referees you have identified, with the understanding that each referee would be provided with information indicating that you have applied to be admitted to ��, including your name, the �� program you have applied to, the academic term when you wish to begin your studies at ��, and your statement describing how the referee knows you.

In addition to the above, if you are a candidate for admission to the Faculty of Law, you would be asked to consent to the release of Personal Information to the Committee for Law Admissions Statistics Services and Innovations (CLASSI); the Programme of Legal Studies for Native People, Native Law Centre, University of Saskatchewan.

In addition to the above, if you are a candidate for admission to the Faculty of Medicine or to the Faculty of Dentistry in undergraduate, graduate, or postgraduate studies, you would be asked to consent to the release of Personal Information to other schools of medicine; to the Employment Centre of Human Resources Development of Canada and Québec; to a �� professor, researcher or graduate student, strictly for research or teaching purposes; and to a University teaching/affiliated hospital or health center to which you apply/or join for residency or rotations.

In addition to the above, if you are a candidate for admission to the Schulich School of Music, you would be asked to consent to the use of your name and images in public recognition of academic achievement and in the advertising and audio and video recording of student ensemble concerts for distribution using different media and formats.

At the time of application, you would be asked to authorize the University to:

collect and maintain your Personal Information for the purpose of administering your University admissions and student record files;
obtain copies of your transcripts from the Ministère de l'Éducation et de l'Enseignement supérieur; the Ministère de l'Éducation, du Loisir et du Sport; the Ontario University Application Centre and/or the British Columbia Ministry of Education;
make inquiries to and obtain Personal Information from the Ministère de l'Immigration, de la Diversité et de l'Inclusion, Citizenship and Immigration Canada and/or the Régie de l'assurance-maladie du Québec to verify the validity of your immigration or health insurance status;
validate with the Ministère de l'Éducation et de l'Enseignement supérieur information regarding your citizenship and previous institution attended, if necessary and as required in order to manage the admissions process and to determine your tuition fees;
verify any information or statement provided as part of your application; and
contact you through the �� Alumni Association and University offices that maintain contact with �� students, alumni and friends, for the purpose of providing University updates and opportunities for direct support to the University, including fundraising, and making available special offers such groups may benefit from.

At the time of application, you would be asked to acknowledge that:

an admission granted based on incomplete, incorrect, or false information contained in your application or supporting documents may be revoked at the sole discretion of the University. The University reserves the right to revoke admission at any time.
if admitted to ��, you would be bound by the statutes, rules, regulations, and policies in place from time to time at �� and at the faculty or faculties in which you would be registered, including those policies contained in the University calendars and related fee documents. You would undertake to observe all such statutes, rules, regulations, and policies. Your obligations would commence with your registration and terminate in accordance with the University's statutes, regulations, and policies.

Programs, Courses and University Regulations—2018-2019 (last updated Jan. 17, 2019) (disclaimer)

University Student Assessment Policy

admin — Tue, 22 Jan 2019 19:37:37 +0000

University Student Assessment Policy

The University Student Assessment Policy includes all disparate policies with regard to all types of student assessments. This policy is meant to protect students from excessive workloads, and to ensure that all students are treated equally.

This policy applies to undergraduate and graduate courses offered by the University that are evaluated by any form of assessment. Except where otherwise indicated, this policy applies to all faculties, including those which administer their own examinations.

You can consult the policy on the Secretariat website.

Programs, Courses and University Regulations—2018-2019 (last updated Jan. 17, 2019) (disclaimer)

Responsible Use of �� Information Technology Resources

admin — Tue, 22 Jan 2019 19:37:37 +0000

Responsible Use of �� Information Technology Resources

When using all �� IT services, whether hosted on premises, by an external supplier, or in the cloud, you must comply with the Policy on the Responsible Use of �� Information Technology Resources. You can find this policy in the listing of University Policies, Procedures and Guidelines under Information Technology, at www.mcgill.ca/secretariat/policies-and-regulations.

Note for M.D.,C.M. and D.M.D. Programs: For guidelines regarding the use of social media by M.D.,C.M. and D.M.D. students, see www.mcgill.ca/ugme/academic-policies/guidelines-social-media and www.mcgill.ca/thewelloffice.

Programs, Courses and University Regulations—2018-2019 (last updated Jan. 17, 2019) (disclaimer)

University Regulations and Resources (Summer Studies)

admin — Tue, 22 Jan 2019 19:37:37 +0000

The sections included here contain important and relevant information for students interested in, or taking courses, offered by Summer Studies. The content is organized to reflect the typical sequence of milestones experienced by a �� student.

The details included in this eCalendar apply to the 2018–2019 academic year, and are subject to change (see disclaimer).

Select a category from the menu to find out more.

Programs, Courses and University Regulations—2018-2019 (last updated Jan. 22, 2019) (disclaimer)

Authorization, Acknowledgement, and Consent

admin — Tue, 22 Jan 2019 19:37:37 +0000

Authorization, Acknowledgement, and Consent

When applying for admission to the University, you are bound by and agree to observe all statutes, rules, regulations, and policies at �� University and the faculty or faculties to which you may be accepted and registered in, including policies contained in the University Calendars and related fee documents. Your obligation as a student begins with your registration and ends in accordance with the University's statutes, rules, regulations, and policies.

You should verify all information or statements provided with your application. Incorrect or false information may jeopardize your admission. The University reserves the right to revoke an admission that is granted based on incorrect or false information in an application or supporting documents.

Programs, Courses and University Regulations—2018-2019 (last updated Jan. 17, 2019) (disclaimer)

Information Technology (IT) Resources

admin — Tue, 22 Jan 2019 19:37:37 +0000

Information Technology (IT) Resources

�� students, faculty, staff, and other members of the �� community benefit from a variety of Information Technology resources. Please see Information Technology (IT) Services and visit IT Services > Getting Started > Students for further details.

Programs, Courses and University Regulations—2018-2019 (last updated Jan. 21, 2019) (disclaimer)

Responsible Use of �� Information Technology Resources

Programs, Courses and University Regulations—2018-2019 (last updated Jan. 17, 2019) (disclaimer)

Use of Cloud Services

Your usage of cloud services, whether provided by �� or self-acquired as a consumer service, must respect the Cloud Data Directive. The Cloud Data Directive is also available at www.mcgill.ca/secretariat/policies-and-regulations.

Programs, Courses and University Regulations—2018-2019 (last updated Jan. 17, 2019) (disclaimer)

Email Communication

All students are assigned a �� Email Address (usually in the form of firstname.lastname@mail.mcgill.ca) and are given a �� email mailbox. You can view your �� Email Address and set your �� Password on Minerva (www.mcgill.ca/minerva), under the Personal Menu.

Email sent to your �� Email Address is an official means of communication between �� and its students. As with all official University communications, it is your responsibility to ensure you read and act upon University emails in a timely fashion. If you have another email account using an external service provider (such as Gmail, Hotmail, Yahoo, etc.), please see the Options for dealing with multiple email services Knowledge Base article and choose the most appropriate method for accessing your �� email conveniently.

You should read and familiarize yourself with the policies on Responsible Use of �� Information Technology Resources and Email Communications with Students, found under Information Technology on the University Secretariat website at www.mcgill.ca/secretariat/policies-and-regulations. For more information on email for students, refer to www.mcgill.ca/it.

Note for Continuing Studies: The above services are not available if you are registered in short courses or seminars not recorded on the official �� transcript.

Programs, Courses and University Regulations—2018-2019 (last updated Jan. 17, 2019) (disclaimer)

Minerva

Minerva is ��'s web-based information system serving applicants, students, staff, and faculty. To access Minerva, go to www.mcgill.ca/minerva and log in. Once logged in, you can:

Apply to �� and view your application status
View class schedules, including course descriptions and spaces available in course sections
Register and make course changes
Change your major or minor program (not all faculties)
View your unofficial transcript and degree evaluation reports
View your �� login information to access the Internet and email
View your Permanent Code, citizenship, and Quebec residency status and fee information
Update personal information such as address, telephone number, and emergency contacts
Update your preferred first name
Submit an online course evaluation
Submit an application to participate in an exchange program (not all faculties)
Apply to graduate
View graduation status and convocation details
Order official transcripts
Retrieve tax receipts
Order a reduced-fare STM Opus card

For information on logging in to the Minerva website, visit our IT Services website at www.mcgill.ca/it and select Services; and then Minerva for Students and Guests.

Programs, Courses and University Regulations—2018-2019 (last updated Jan. 17, 2019) (disclaimer)

my��

my�� is a portal which gives students and staff a personalized interface to the University's information systems. It provides a central point of access to systems listed below, and displays timely news and important announcements.

Systems accessible through the portal include:

Athletics
Email
FAMIS
�� home page (www.mcgill.ca)
InfoEd
Library
Minerva
myCourses
myFuture
myLab
Visual Schedule Builder

To access my��, click Quick Links, available at the top of any �� web page, and then click my��, or go to https://mymcgill.mcgill.ca. Sign in with your �� Username and �� Password.

Programs, Courses and University Regulations—2018-2019 (last updated Jan. 17, 2019) (disclaimer)

Programs, Courses and University Regulations—2018-2019 (last updated Jan. 21, 2019) (disclaimer)

Academic Integrity

admin — Tue, 22 Jan 2019 19:37:37 +0000

Academic Integrity

Before submitting work in your courses, you must understand the meaning and consequences of plagiarism and cheating, which are serious academic offences. Inform yourself about what might be considered plagiarism in an essay or term paper by consulting the course instructor to obtain appropriate referencing guidelines. You should also consult Fair Play, the student guide to academic integrity available at www.mcgill.ca/students/srr/honest. There you will also find links to instructional tutorials and strategies to prevent cheating. The Code of Student Conduct and Disciplinary Procedures includes sections on plagiarism and cheating. The possession or use of unauthorized materials in any test or examination constitutes cheating. You can find the Code in the Handbook on Student Rights and Responsibilities or at www.mcgill.ca/students/srr/publications.

Responses on multiple-choice exams are normally checked by the Exam Security Computer Monitoring program. The program detects pairs of students with unusually similar answer patterns on multiple-choice exams. Data generated by this program can be used as admissible evidence in an investigation of cheating under Article 16 of the Code of Student Conduct and Disciplinary Procedures.

The Office of the Dean of Students administers the academic integrity process as described in the Handbook on Student Rights and Responsibilities.

Note: All newly-admitted undergraduate students must complete a mandatory online academic integrity tutorial in their first semester, accessed through Minerva > Student Menu > Academic Integrity Tutorial or a registration "hold" will be placed on their record. Prior to Fall 2018, the tutorial was completed in myCourses via the course AAAA 100, but as of Fall 2018 the tutorial must be completed in Minerva. For more information, see www.mcgill.ca/students/srr/honest/students/test.

Note for Graduate and Postdoctoral Studies: Graduate students must complete a mandatory online academic integrity tutorial accessed through Minerva > Student Menu > Academic Integrity Tutorial. All newly-admitted graduate students must complete the tutorial within their first semester or a registration “hold” will be placed on their record. For more information, see www.mcgill.ca/students/srr/honest/students/test.

Programs, Courses and University Regulations—2018-2019 (last updated Jan. 17, 2019) (disclaimer)

Language Policy

admin — Tue, 22 Jan 2019 19:37:37 +0000

Language Policy

The main language of instruction at �� is English. You have the right to write essays, examinations, and theses in English or in French except in courses where knowledge of a language is one of the objectives of the course.

If you need to improve your English skills, you should take an intensive course in English as a second language before or at the start of your studies. Information concerning second language course offerings can be found through the School of Continuing Studies at www.mcgill.ca/continuingstudies/area-of-study/languages and the French Language Centre at www.mcgill.ca/flc, and in Summer Studies and Continuing Studies. There are special language requirements for Faculty of Education students; see Faculty of Education.

Note for Continuing Studies: For English language programs, see Continuing Studies > Areas of Study > Languages > English Language Programs.

Note for the Faculty of Law: Due to the bilingual nature of the Law program, examinations, term papers, and essays may be written in either English or French. Participation in Moot Courts may also be in either language. While examination questions are set in the language in which a course is given, they may contain materials in either English or French.

Note for Graduate and Postdoctoral Studies: You should refer to University Regulations & Resources > Graduate > Regulations > Registration > Courses Taken as Extra to a Program.

Note for M.D.,C.M. and D.M.D. Programs: The official language of instruction of ��'s undergraduate medical education and dental programs is English. The student is expected to have a working knowledge of the English language (comprehension, spoken, and written) from the outset of the M.D.,C.M. and D.M.D. programs. Due to early clinical exposure in bilingual settings, the student is also expected to have a working knowledge of the French language (comprehension, spoken, and basic written) from the outset of the M.D.,C.M. and D.M.D. programs.

Students are in contact with francophone patients in the teaching hospitals and may be assigned to francophone training sites for their clinical rotations. Additional language courses and workshop information is available: www.mcgill.ca/ugme/mdcm-curriculum-joint-programs/starting-our-program-what-you-need-know/language-requirements.

Programs, Courses and University Regulations—2018-2019 (last updated Jan. 21, 2019) (disclaimer)

eCalendar

General Policies and Information

General Policies and Information

Student Rights and Responsibilities

Student Rights and Responsibilities

Policy Concerning Access to Records

Policy Concerning Access to Records

University Student Assessment Policy

University Student Assessment Policy

Responsible Use of �������� Information Technology Resources

Responsible Use of �������� Information Technology Resources

University Regulations and Resources (Summer Studies)

Authorization, Acknowledgement, and Consent

Authorization, Acknowledgement, and Consent

Information Technology (IT) Resources

Jump To:

Information Technology (IT) Resources

Responsible Use of �������� Information Technology Resources

Responsible Use of �������� Information Technology Resources

Use of Cloud Services

Use of Cloud Services

Email Communication

Email Communication

Minerva

Minerva

my��������

my��������

Academic Integrity

Academic Integrity

Language Policy

Language Policy

Responsible Use of �� Information Technology Resources

Responsible Use of �� Information Technology Resources

Responsible Use of �� Information Technology Resources

Responsible Use of �� Information Technology Resources

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