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Dean's Conference Room Details:
- Fits 16
- Built-in Projector Screen
- Conference Phone (Meridian unit with microphone and speaker built-in)
- Laptop | projector unit | conference camera| available for booking upon request
REMINDERS for Room Reservations
- Booking Requests: Room booking requests should not be submitted more than six (6) weeks in advance of the event date.
- Responsible Person(s): Before booking, you must provide the name and contact information of the person(s) responsible for the event. This individual must be onsite during both the preparation period and the event itself.
- Coffee/Tea: If coffee or tea is required, it must be brought in or catered. Office supplies are reserved for internal use only.
- Catering: The responsible person(s) must be present in the building to receive catering and direct the delivery to the appropriate setup location.
- Alcohol: If alcohol will be served, an alcohol permit must be obtained through: /eventsbookings/alcohol/license.
- Guest Access: The responsible person(s) must ensure guests can access the building if they do not have ID card access.
- Cleanup: After the event, the responsible person(s) must restore the space to its original condition (clean dishes, return furniture, dispose of garbage, etc.).
- IT Assistance: Requests for IT support must be made in advance to ensure a MedIT team member is available. We recommend arriving early to test the system with an IT technician.
- Furniture Arrangement: If furniture needs to be added or removed, arrangements must be made in advance. The responsible person(s) must be present to guide movers and ensure the room is returned to its original setup after the event.
- Security: Setup cannot begin before 8:00 a.m. If your event starts after 4:30 p.m. or extends beyond 6:00 p.m., you may be required to request a security guard at your expense by contacting 海角社区 Security (514-398-4556).
- For staff at 3605 de la Montagne: If setup begins before 8:00 a.m., please disarm the alarm system using your unit code to avoid triggering the alarm.
- Parking: Parking is not available directly in front of the building. A paid parking lot is located next door.
- Cancellations: Please release any room reservations that are no longer required as soon as your schedule is finalized.
Tip: Share this list with the responsible person(s) so they are aware of these conditions and can contact our office with any questions before the event.